zkipster created templates for your online invitations to ensure the highest email deliverability possible. Find out which option would work best for you in the instructions below!
How to Get to the Templates Overview Screen
Click on the orange 'Create Invitation' button on your Invitations main page to be taken to the invitation templates overview screen:
Once you are on the template page you will see that there are different options available in zkipster, depending on your specific event requirements:
Find out more about each template option below.
Email and Responses Form
The Email and Responses Form template allows you to create custom online invitation with a response form automatically attached in order to collect relevant guest information ahead of your event.
Your guests will be able to click on the RSVP button on the email part, which will lead them to the web based response form where they can fill out the rest of their guest details and submit their response.
Please note: The Email and Response Form template works as a set, i.e. the email part cannot be split from the form part. This also means that if you wanted to duplicate your invitation at a later stage, in case you would like to send a reminder to your unconfirmed guests, you would only be able to copy the entire email and form set.
Choose the Standalone Email template if you would like to send an email on its own, which has no response form automatically attached to it. This template works well for an initial Save The Date announcement, Thank You note following the event, or if you would like to link the RSVP button to an external website or Stand Alone Form.
Pro Tip: You can manually link a response form to your standalone email via the 'Button' tab on the email composer, which will then behave in the same way as your standard Email and Responses Form template. You might prefer setting your RSVP invitation up that way, in case you would like to send your email part in different languages but have your all responses go through the same form. Or alternatively, if you would like to tailor the email text of your invitation to different guest segments (VIPs, Sponsors, Partners, Clients, etc.) but - again - have everyone RSVP via the same response form.
Manually linking your email and your form additionally gives you the flexibility to duplicate only the email or only the form part for potential reminders, etc.
Find out how to link your form with your standalone email here.
The Responses Form option by itself is typically used to create a standalone form associated with an outside email client for a mail merge or for use on a public web page in order to collect RSVPs of guests that are currently not on your existing guest list.
Check out this article for more information on the difference between private vs. public response forms and the different use cases for it.
As mentioned above, you can also use a standalone response form to manually link it to a standalone email.
Please note: Use this option if you are working with a custom HTML email (see below) in order to collect your guests' RSVPs.
Go completely off the grid and upload your own custom HTML file to send out your invitation with zkipster!
We suggest creating an HTML invitation if you are looking for further customization beyond the provided email templates. More instructions on what is needed from zkipster's end to set this up can be found here.
Please Note: Creating and sending HTML emails requires a technical understanding of HTML code so if you are unsure, please involve your technical staff or design team.
zkipster does not support the building of the HTML code in any way. If you lack the skills to fully understand HTML, and do not have anyone within the team with that knowledge, zkipster strongly encourages the use the predefined email templates.