zkipster Audience (our powerful cross-event contact list manager) and zkipster Events (our leading guest management platform) are built to work hand in hand.
Effortlessly grow and manage your cross-event contact lists in Audience, export the right guests for any specific event you’re hosting with zkipster Events, and seamlessly import newly created event-level contacts back into Audience. This integration keeps your contact lists up to date while making event planning and guest management smooth, efficient, and stress-free.
How to Add Contacts from Audience as Guests into Events
To import contacts from Audience into Events, follow the step-by-step instructions below:
1. Prepare Your Contact List in Audience
Create a list in Audience. Learn how to create a list in Audience here.
Add to this list the guests you’d like to invite to your event. Learn how to add contacts to a list in Audience here.
Assign the ‘Approved’ status to your list. Please note: Only approved lists containing at least one contact can be imported into Events. Learn how to change a list’s status in Audience here.
2. Import the Approved List into zkipster Events
In Events, either create a new guest list or open an existing one where you want the contacts to be added to.
From within the guest list, click the ‘Add Guests’ button in the top-right corner, then select ‘Import from Audience’ from the dropdown menu.
This will trigger a pop-up prompting you to select one of the approved lists currently available in Audience. Follow the on-screen instructions.
After clicking ‘Import to Event’, you’ll be taken to the matching page.
On this page, first resolve any unmatched fields by either manually selecting an existing response field in Events to match the corresponding data from Audience, or creating a custom field in Events to accommodate the data, or choosing to skip matching the field.
Please note: skipping a field match will result in the unmatched data not being transferred to the contacts' guest profiles, but you will not lose this data - it will remain stored on the contacts' profile in Audience.
Next, choose the RSVP status you’d like to assign to the imported guests (e.g., Confirmed or Unconfirmed).
Finally, click ‘Import Contacts’ to begin the import. A pop-up will display the progress, and you’ll receive a confirmation email once the import is complete.
Once the import is finished, your contacts will be successfully added to the selected guest list in Events.
Push to Events
You can push up to 200 contacts directly from Audience into up to 10 Events at once. This streamlines the process by letting you choose the Event(s), the Guest List, the Guest Status and how fields are matched, rather than exporting and reimporting.
1. Select the contacts you want to push
Select up to 200 contacts in your Audience contact table. You can select contacts across more than one page of the table, as long as the total does not exceed 200.
Pro tip: You can Shift + Click to select multiple Contacts at once. All contacts between your first and last click will be selected.
You can also push contacts from within a Segment or a List.
2. Select 'Push to Events' from the Actions dropdown menu
This opens the Push to Events screen.
3. Choose your target Event(s)
Select the Event(s) you want to push your contacts to. You can search for Events by name and select up to 10 Events per push.
4. Choose the Guest List
One Event selected: select an existing Guest List in that Event, or type a name and click 'Create' to create a new Guest List.
Multiple Events selected: a new Guest List will be created in each selected Event. Enter one name, and it will be used for the new Guest List in every Event.
5. Set the Guest Status (optional)
Choose the Guest Status all pushed contacts will receive: Unconfirmed, Confirmed or Declined. If left blank, guests will be pushed with a status of 'Unconfirmed'. Click 'Next' to continue.
6. Match your Fields between Audience and Events
On the Matching Screen, zkipster automatically matches Audience contact fields to the corresponding guest fields in Events. Salutation, First Name, Last Name, Email (Primary), Phone (Primary), Organization (Primary), External ID and Note are matched by default.
Review each row and adjust the Event field from the dropdown where needed, or leave a row as Skip if the data is not needed in the Event.
Please note:
When pushing to multiple Events, only Events' default fields and the custom fields that exist in all selected Events are available for matching. For multiple choice custom fields, only the options common to all selected Events will be pushed.
The contact's Photo is always pushed automatically and does not appear as a row on the Matching Screen.
Only the first alternative email is available to push.
Relationships are only created if the related contact is included in the same push. Use the relationships option at the top of the Matching Screen to choose whether relationships should be pushed.
For more details on match statuses, see Matching your Fields.
7. Push your contacts
Optionally, check 'Send a confirmation email when the push is complete' to receive an email summary of the push, including any errors. Then click 'Push to Event'.
The push runs in the background, so you can leave the screen once it has started. You can follow its progress and results in the Task Manager.
Reviewing your Push in the Task Manager
From the Task Manager tab on the left-hand sidebar, click Push to Events. This tab lists both contact pushes and List pushes. For contact pushes, the Source column shows the number of contacts pushed (e.g. '52 contacts'), and the Status column shows 'Processing' while the push runs and 'Completed' once it is done.
Click 'Open Report' to see the result for each contact:
Pushed: the contact and all of its data were pushed successfully.
Partially Pushed: the contact was pushed, but its Photo, its Relationships, or both were not.
Errors: the contact was not pushed.
You can filter the report by Event. A failed Photo or Relationship for one contact does not stop the rest of the push.
To confirm the push, open the target Event in zkipster Events and go to the Guest List you selected or created. The pushed contacts will appear there as guests.
Things to keep in mind
You can push a maximum of 200 contacts and 10 Events per push. To push more than 200 contacts, split them into several pushes, or add them to a List and use Push Lists to Events (see below).
Review your field matches carefully before pushing, so data is not sent to the wrong Event fields.
Check any Partially Pushed or Errors results in the report promptly, so missing photos, relationships or contacts can be corrected.
Push Lists to Events
In addition to pushing individual contacts to zkipster Events as guests, you can also push Lists to multiple events at a rate of up to 10 Lists pushed to 10 Events to simplify this process in bulk.