The "Confirm" and "Decline" Options tabs on your Form Builder is where you can:
Define your response submission messages
Turn on the 'Add to calendar' option
Activate your auto Confirmation and Decline Emails
Define if guest status will be automatically changed or not upon RSVP submission
Compose your Button Designs
Inside this section, you will see both a Response Settings as well as a Button Design tab, both of which are broken down in more detail below:
Response Submission for "Confirm"
This is the message that will appear after a guest confirms their attendance on your response form. Use this section to:
Let guests know a follow up email will be coming shortly with more event details
Provide an email for guests to reach out to if they would like to invite others
Let them know you are excited to have them!
Show "Add to Calendar" Option
Toggle this option to 'ON' if you would like your guests to be able to add your event to their calendars. The information for the Add to Calendar is automatically populated with the information you set in the Event Details as an .ics file. This includes: the Event Name, Event Start Time/Date and Event Location you determined when you set up your event.
Send Confirmation Email
You can send a customized auto confirmation email to your guests. This option is switched to 'ON' by default when you choose the 'RSVP', 'Email and Responses Form', 'Consent Form' or 'Responses Form' email templates. If you would not like your guests to receive an automatic email you can also toggle this option 'OFF'.
Choose whether you want to work with zkipster's email template or upload your own HTML email file. Find further details on how to set up the Confirmation Email here.
Auto-Register in Zoom
You can enable Zoom auto-registration as guests RSVP to the event, they will automatically be added as attendees to your Zoom meeting or webinar. Check this article for more details on how to auto register guests in Zoom events.
Set Guest Status
By default, the ‘Set Guest Status’ will always be toggled ON in your response form, meaning that the guest status will be changed to Confirmed automatically when your guest confirms his attendance through the RSVP form. If you enable the ‘Decline’ button in your form, the guest status will then be changed to ‘Declined’ automatically.
Please note: The 'Set Guest Status' default settings under the 'Confirm or Decline Options' of the consent form is always toggled OFF. We recommend leaving it as OFF in the consent form so that the Guest status will not be changed upon submission.
Once a guest RSVPs, certain team members can be alerted to this with an automatic email notification. You can configure which team member will be notified and what they should be notified about. On the Form Builder, click on 'Settings' and then 'Team Notifications' to tick the boxes next to the respective team member and select what notification they will receive, or untick the options completely.
Pro Tip: The user that you wish to be notified with the Team Notifications needs to be added as a team member of the event for the email to be received. Please check this article on how to add users to an event.
You can completely customize the look of your button via the Button Design tab. In this section, you can change the:
Button Text for "Confirm"
Font, Style, Size, Text Color and Letter Spacing of your button text
Background and Hover Colors
Padding, Width and whether your button should have rounded corners
Find out how to add an additional Decline button option for your guests in the 'Decline Options' section below.
If you would like to add a Decline option to your response form toggle this section from 'OFF' to 'ON':
The Response Settings are almost identical to the 'Confirm Options', as you can see below. You are also able to decide whether guests responding with 'Decline' can leave any required response fields empty. Feel free to customize the Response Submission for 'Decline' message as you see fit:
You can additionally set up an Auto Decline Email that will be sent to every guest who declines your event invitation. Use this option to:
Tell your guests you are sorry to hear they cannot make it
Provide further information on other events they might like to attend instead
Find out more about setting up your Decline Email in this article here.