You can edit the details of all or selected guests at once using the bulk editing option. This is useful when, for example, you need to:
Update the RSVP status of several guests, such as from Confirmed to Unconfirmed
Record the same dietary requirement for a group of guests (if you haven’t set up this field yet, see How to Create and Manage Custom Guest Fields)
Adjust the Total Guests allowance for several guests at once
Changes made through a bulk edit are reflected immediately on guest profiles and on attendee-facing response forms, so your guests always see the most current information.
How to Select your Guests for Bulk Editing
Click the ‘Guests’ tab in the sidebar menu.
Click on your guest list, or on ‘All Guests’.
Tick the boxes to the left of the guests you want to edit. To edit every guest in the list, tick the box at the top of the list.
Open the ‘Actions’ dropdown menu at the top of the list.
Select ‘Edit Guest Fields’.
How to Bulk Edit the Guest Fields
The ‘Edit Guest Fields’ screen lists every guest field you can edit, including your custom fields.
To update a field for all of your selected guests:
Tick the box next to each field you want to change.
Enter the new value:
a. For Single Choice (Dropdown), Checkbox or Color fields, select the relevant option(s).b. For Text fields, type in the new information.
Click ‘Save Changes’ at the bottom of the screen.
Click ‘Confirm’ in the pop-up window, or ‘Cancel’ to return to the editing screen.
The screen capture below shows the full process from start to finish:
Before You Save
Ticking a field clears it. If you tick a field but leave it empty, the existing information in that field will be removed for all selected guests. Only tick the fields you intend to change.
Bulk edits can’t be undone. Once you click ‘Save Changes’ and confirm, the edits are permanent. For large changes, consider exporting your guest list first so you have a record of the original values.
Attention: Changing guests’ status to Unconfirmed or Declined, or changing their Total Guests, removes them from any floorplan they are seated on. Check your seating plan after making these changes.
Attention: When lowering the Total Guests allowance, check whether any of the selected guests have already responded for a larger party, as the new allowance will apply to all of them.