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How to view and export your Sessions data report

How to view and export your Sessions data report

How to view and export your Sessions attendance data

Lewis Maher avatar
Written by Lewis Maher
Updated this week

Analyze and Report on Session Attendance with Ease

You can view and report on your guests' session attendance via zkipster's Reporting and Export functions.

Check-in Reporting via the 'Reports' Tab inside Event

By default, when clicking on the 'Reports' button on the left-hand menu, you can view your main Check-in Report under the 'Check-in' tab. It displays the overall and per guest list breakdowns of Checked vs. No Shows and whether guests were added before, at, or after the event (plus an in-person/ virtual guests breakdown for any virtual and hybrid events). Learn how to view and export your Event Report and Guestlist at the Event level by reading this article.

zkipster software screenshot

zkipster software screenshot

Please note: Guests checked into the main event and any session(s) on top of that will receive two (or more) check-in timestamps. Guests that have only been checked in to a session (but not the main event) will receive a timestamp for the relevant session(s) in question, but not the overall event. As best practice, we recommend checking your guests into the main event as well as any session(s) they attend.

Familiarize yourself with how to check Guests into a Session by reading this article here.


Sessions Reporting via the 'Reports' Tab inside Event

If you have used the Sessions feature as part of your main event, you will see an additional 'Sessions' tab under 'Reports' on the left hand menu:

zkipster software screenshot

Here, you will be able to view a session-by-session breakdown of your Checked vs. No Show guests, whether they attended in-person or virtually and whether they were added before, during or after the event.

You will notice a Sessions filter at the top of the page above the Total Guests Checked graph:
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zkipster software screenshot

Via this filter, you can choose which session(s) you would like to be shown on your visual reports:

zkipster software animated GIF

You are also able to switch off certain reporting sections to get an even more filtered view of your guest attendance:

zkipster software animated GIF

Please note: For events with a large number of sessions, the report filter will auto-select the first 10 sessions. For better visualization of the graphs, we recommend not selecting more than 10 sessions to be displayed at the same time.


Timeline of Total Guests Checked

The sessions timeline graph shows a check-in breakdown for an event with different sessions. This helps you compare your guests' arrival times for each individual session:

zkipster software screenshot


You also can decide whether you want to switch off visibility of certain sessions and/ or guest lists to allow only selected data to be shown as needed:


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Sessions Reporting via the Export Function

Exporting on the Event Level

In addition to the visual reports at event level, you can export your full event report in .xlsx or .csv format via the 'Export' tab:

zkipster software screenshot


This will provide you with compact information on which session(s) your guests were both assigned and checked into, along with the main event check-in time and any other guest data:

zkipster software Excel table

Please note: Attempting to view Reports for an Event that has not yet started will display the message shown below. Reports, including Check-in activity, Guest status, and other Event analytics will become available once the Event has begun. Alternatively, RSVP and Session data can still be exported for upcoming Events from the 'Export' tab.

zkipster software screenshot

Exporting on the Account Level

If you would like a more detailed breakdown of your guests' Sessions attendance, we recommend exporting your event(s) at Account level via the 'Account Settings' > 'Data Export' function (only available to the Account Owner and any Admin users). Please read this article for information on how to view and Export your Event(s) at the Account level.

zkipster software screenshot

On your exported spreadsheet, you will notice a Sessions tab - click on it to reveal detailed check-in information per guest for each session they have been assigned to and attended:

zkipster software screenshot
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