During your event, you can check-in guests to in-person and virtual sessions.
Please note: zkipster has a cap of 10,000 guests per event as this is the limit we can guarantee flawless performance and a quality experience. This limit applies to Main Guests only and is the total across any guest lists inside one event (not including +1s). Adding your guests to sessions will count towards the 10k guest limit for guaranteed best performance on the app.
Guests Check-In to an In-Person Session
Guest lists and sessions will appear inside your event on the app. You can choose to check-in guests from within a specific session or work from the guest list.
Using Guest List View for Check-in
In the guest profile, you can switch from the main event check-in to sessions, and check in the guest and their +1 to the respective session(s).
Please note: Guests checked-in to the main event and then to the session(s) will receive two (or more) check-in timestamps- the check-in time to the main event and the time of check-in to the session/s. If you have the "Session check-ins linked to the main event" turned OFF, Guests checked-in only to a session will receive a timestamp only for that session but not the main event.
Using Sessions View for Guest Check-in
The session view displays only guests who are part of that specific session. You can search for guests or their +1's within the session and use the 'session check-in' button to check-in guests. Similar to the guest list view, you can always switch from session check-in to main event check-in.
Please Note: If you have the "Session check-ins linked to the main event" turned ON, checked guests to a session will be automatically checked in to the main event (the link will only trigger the incremental logic from session-to-event, any check-in changes made on the event side will never reflect back to the session).
For guests with +1s, the first checked-in guest is always the main guest followed by the +1s.
As a best practice for capacity management and event reporting, zkipster recommends turning "Session check-ins linked to the main event" ON.
To check-in guests who haven't registered for a session, you first need to add the session to their profile using the Edit button on the top. Once the guest/s are registered for the session, you will see the check-in button appearing in their profile.
You can track the session check-in progress at the top of the guest list. Any guests registered and checked in to the session will be counted towards the session capacity.
Guest Check-in to a Virtual Session with Zoom
If you are using Zoom webinars, you can track virtual session attendance directly in zkipster. You can learn more about how to integrate your zkipster and Zoom events in the article here.
Once the virtual session has begun, any guests joining the webinar using the Zoom unique URL will be marked as checked-in to the session. You can track the check-in progress in the sessions screen or within the session itself, where each checked-in guest will have their timestamp of check-in.
The session check-in time for each of the guests will also be available in the event report, after the event. You can find more about the event reporting in the article here.