Public Forms are accessible via URL link or QR code. Users can share public forms anywhere outside of zkipster or link them in the email invitation via the RSVP button or use the form tags in the Text section or link to SMS/WhatsApp Messages. Anyone with access to the link or QR code can open the form and submit it to the event. The form is not linked to any guest via Campaign Token, and each person's entry creates a new guest inside the event.
How to Set up a Public Form?
Always use the Consent Form or Response Form Template. Improper Linking of the RSVP button in your zkipster email to a public form might result in overriding guest information. For more information on using the Public Forms for your specific use case, refer to the links at the bottom of this article.
In the Settings section of the form, open the 'Form Access' dropdown menu. From here, set the form to 'Public' to generate a URL and QR code leading to the form. Here you would also set the following:
1) Select either a Private or Public Form
2) Select the Guest List to add newly-created Guests to once they submit their details via the Public Form.
3) Max total guests for new guests: Sets the Total Guests value for newly-created guests. "Main Guest Only" will assign a value of 1, and means guests cannot bring additional guests.
Form Hosting
Users can select from a list of three default domains to host their Public Form. Enterprise Users who have set up a Custom Domain can select it here. For more information on Custom Domains, see this article.
Form Responses
Forms will be configured to take responses by default. Forms that are not taking responses will show the Closed Form message when guests attempt to submit.
Tick the ‘Allow checked-in guests to submit form’ box if you want your guests that have already checked-in to still be able to submit a form - this option will be set as ON by default on consent forms, and OFF on response forms.
Configure whether your Form should close once certain conditions are met.
Please note: 'Close after X confirmed guests at event' refers to all confirmed guests across your whole Event, regardless of which Form they submitted to confirm their attendance.
Write the message guests will see when viewing a closed Form. Here, you can learn more on automatically closing the form and composing a 'Form is closed message.'
Response Changes
Allowed/Not Allowed: Select whether guests will have the option to change their responses after submitting the Form.
Maximum Response Resubmissions: The maximum number of times a guest can change their responses after submitting the Form.
Response cap message: The message guests will see when attempting to change their responses after reaching the User-defined limit.
Please note: The default settings when creating a new form will be for it to close one week after the event end date. Please, always check your settings prior to sending the invitation and change if necessary.
When to use Public Forms?
To share the form outside of zkipster via the public link or QR code
To share the RSVP link via the body text of your zkipster email or via SMS/WhatsApp message.
If you have questions, please contact the support team, using the online chat.