zkipster's ‘Sessions’ feature allows users to create and manage an event within the main event. This especially comes in handy for events that require more than one check-in moment as well as events that either have several breakout sessions, or different attendance time slots, as part of their schedule.
For example, if you are managing a large conference with multiple panel discussions throughout the day, instead of creating separate events in zkipster for each of these, you can create and manage these panels all within the same zkipster event. This makes it easier for you as well as your team to keep track of all the different aspects of your event, all in one place.
In summary, the ‘Sessions’ tool empowers users to:
Invite and assign guests to one or more sessions within the main event
Control guest capacity for each session
Check guests into sessions (independently from the main event check-in)
Keep a record and report on each session's guest attendance
Create and Manage Sessions
After creating an event, go into the sessions overview screen by clicking on the 'Sessions' tab on the left-hand menu. This is where you can create a new session, manage any existing ones and sort them by Name, Start Date, Location, Total Guests, Capacity as well as Checked-In.
Creating a session is just as simple as creating an event - you only need to click on the 'Create Session' button located on the top right of the sessions overview screen, define a name, a start time and duration for your session as well as a guest capacity, if desired. The session location can either be a physical location or virtual (via Zoom integration or another virtual event link):
Find out more details on how to create and manage your session in this article.
Invite and Assign Guests to Sessions
You can invite your guests to one or multiple sessions by adding a dedicated section to the response fields of your RSVP form:
Send confirmation emails to your guests with full session details: Session Name, Location, Date & Time, and add a 'Add to Calendar' function:
Alternatively, you can also manually assign your guests to one or more sessions via the 'Action' dropdown menu on the Guest Lists overview screen:
You can additionally assign each guest to sessions via their own guest profile, under the 'Sessions' tab:
Guest Check-in for Sessions via the App
Any sessions created inside your main event are listed under the ‘Sessions’ tab on the zkipster app (including the individual start time, duration, confirmed guest count and capacity):
You can use the iOS or Android app to check your guests into a session independently from the main event check-in:
The mobile app also enables you to remove or add a guest to sessions. You just simply have to click on the 'Edit' button when visualizing your Guest Detail, then click on 'Sessions' to view a list of the sessions within your event. You can choose to assign your guest to one or more session.
You can track each session's check-in progress at the top of the session list. Any guests registered and checked into the session will be counted towards the session capacity (including any checked-in +1s):
Learn more about how to check guests into sessions on this article.
Sessions Attendance Reporting
You can visualize and report on your sessions attendance data by clicking on the 'Sessions' tab inside the Reports feature of your main event. The graphs allow you to compare data between sessions - including individual breakdowns on Total Guests Checked, In-Person / Virtual Guests as well as Total Guests Added:
Check out the articles below for more details on how to use Sessions on your event: