How to Manage your Guest List

Once a guest list is imported into zkipster, you can manage it through the guest list dashboard. A few examples are:

Watch our tutorial video for a quick overview:

You can choose which guest fields that you would like to display and in what order by clicking on the three-bar icon on the top left of your guest list:
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This will open a pop-up window which allows you

Please Note: the changes you make here only apply to the browser version of zkipster. To adjust the guest fields for the app version, please refer to 'How to Arrange and Hide Guest Fields on the zkipster App'.

On top of the default and custom guest fields, users can also add the below columns to the guest list view:

By sorting through these fields, users can easily see any status change from their last logged-in activity in zkipster, check how guests were added to the guest list, view the user that last updated a guest record, see guests that have attachments or view if the guest is related to other guests part of the same event.
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You can filter your guest list using any of the guest fields you have selected to display. Clicking on a guest field title will sort your list according to that field, grouping or ordering your guests for a clearer overview.

For example, clicking on the Status field will group guests by their current status, providing an organised view by category. Similarly, clicking on the Total Guest field will sort the list from the smallest to the largest total guest value. This behavior applies consistently across all guest fields, allowing you to organise your list in the way that best suits your needs.

The only exception is the Latest Activity field. Unlike other fields, it does not group by categories or values. Instead, it sorts the list based on the most recent update made to each guest profile, reflecting the last action or change recorded.

In the guests view drop-down menu, you can switch between the different guest lists or see guests altogether. Please note: To view guest lists associated with other events, you will need to navigate to the event where the guest list is stored and access it directly. Guest lists are event-specific and do not automatically link across different events.

From the session menu, you can filter your guest list by session and see all guests who have registered for the specific session. To learn more on how to create and manage event sessions with zkipster, refer to the following articles.

If you have multiple floorplans in your event, you can easily filter your guests by floorplan via the 'Floorplan' filter and see all guests that are seated on the selected floorplan or guests that are not seated in any floorplan by selecting 'None'.

If the same guest is seated in more than one floorplan, hovering your mouse on top of the 'Seating' field will display the seating information for that guest on all floorplans the guest is seated:
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From the filter menu, you can filter guests by status. If you are using invitations, you can see all unconfirmed guests for your event. You can then send reminder email to follow up with them about your event invitation.

The Action Dropdown menu gives you the option to make changes to your guest list by selecting one or multiple guests at once. Based on your subscription plan, you can:

The most efficient way to search big lists is by using the search bar on the top of the guest list.

Pro Tip: We advise to use the 3 letter rule: type in the first 3 letters of a name to be as efficient as possible.

Please note that all fields are searchable. It's possible to search for any information in the Guest's Details, which means when searching for "vegetarian", all guests with the same data will pull up immediately.