All zkipster plan levels have access to a QR Code scanner via the mobile app to seamlessly check-in guests into events and guarantee the best guest experience.

Additionally, Professional and Enterprise subscribers can use zkipster’s Invitation and Name Badge features to generate and share QR codes with guests to enhance their experience even further.

In this article, you will find information on how to:

What is a QR code?

QR codes are two-dimensional barcodes and the name stands for ‘Quick Response Codes’, which refers to the instant access to the information (i.e. the code value) that is contained in the QR code.

Scanning a QR code brings up the information contained in the code. In zkipster, you can customize the value of the QR code for different purposes, such as to automatically check-in guests into your event, allow guests to exchange contact details or to access other information you might choose to encode.

You can find more details on how to customize the QR code values to fit your use case further down.

Sharing QR Codes via Invitation

On the Professional and Enterprise plans, you can use zkipster’s Invitations tool to send emails containing a unique QR code that guests can show at the door of your event for check-in. Find out how to set up QR Codes on your email by clicking here.

After the QR Code is enabled in your invitation, when sending the email to your guest list zkipster will automatically generate unique QR codes to each person that receives the email.

Pro Tip: Confirmation Emails are probably best suited for issuing QR codes and the QR code feature is automatically switched on in this section.

Including QR Codes on Name Badges

The Name Badges feature allows you to create and print name badges prior to the event or at the moment of check-in. You can include a QR code on the zkipster name badges by selecting one of the templates that support QR codes:

Once you have selected your template, simply click on the image space or the Image tab on the right panel and select QR Code as Image Type to configure the QR code to be printed on the name badge.

You can find more information on how to include and configure QR codes on name badges by clicking here.

Check-in guests by scanning QR codes

The zkipster app allows you to check in your guests quickly and safely by scanning barcodes or QR codes.

The code scanner icon is located at the bottom of the screen on iOS and Android devices.

When clicking on the icon your device's camera will open and you will be able to scan your guest's QR code. Once the code is scanned, the app reads the information encoded and locates the Guest Profile that matches that value.

For a quicker check-in experience, you can enable the functions Auto Check-in and Continuous Check-in to allow the zkipster app to automatically check in your guests after scanning their code, without the need to manually press the check-in button on their profile. You can find more information about how to configure those options by clicking here.

To check-in guests on the app using codes created outside of the platform, you will need to upload the code values (i.e. the encoded information contained inside the QR code) for each of your guests as an additional custom field via your excel spreadsheet when importing your guest list. Learn how to import code values into zkipster here.

Customizing the QR Code value for different use cases

When configuring the QR code on the invitation or name badges, you can define the information that is going to be encoded in your QR Code, i.e. the code value. There are three options to choose from:

  • Check-in ID: this option is recommended to check-in guests into your event and it can contain the zkipster ID (an auto-generated unique ID linked to each of your Main Guests) or a custom ID, which allows you to pull your own custom code values you have uploaded into zkipster

  • Guest Details (vCard): you can use a vCard to check guests in and allow guests to network by scanning the QR code using their phones.

  • Advanced: this option gives you complete flexibility to configure the code for any use. You can, for example, encode information or a link for your guests to scan, such as a link to an external website, event landing page, or similar.

Find out more about how to configure the value of QR codes generated in zkipster by clicking here.

Useful links

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